Teams
ACT3 AI supports team-based production through Organizations. An Organization groups multiple users under a shared workspace with a shared credit pool, shared asset library, and centralized billing. Organizations are available on Community plans and above, and are ideal for production teams, studios, agencies, and educational groups.
What Is an Organization?
An Organization is your billing and collaboration workspace — similar to a GitHub organization or a Figma team. It owns your projects, credit pool, subscription plan, and payment method.
Every new ACT3 AI account gets a personal Organization created automatically (for example, "Jane Doe's Personal Projects"). You can create or join additional organizations at any time — for example, one personal organization for your own projects and another for a studio or agency client. Switch between organizations using the Organization dropdown in the top navigation. All views update to show that organization's projects, credits, and settings.
The Organization legally owns all projects and generated content created within it. ACT3 AI does not claim ownership over your creative output.
Creating an Organization
- Log in to app.act3ai.com
- Click your profile icon in the top-right corner
- Select Create Organization
- Enter an organization name and optional description
- Choose a subscription plan and enter payment details
- Click Create — your organization is immediately active
- Invite team members from the Organization → Members panel
You automatically become the Owner of the new organization.
Member Roles and Permissions
ACT3 AI uses six granular permission levels. Assign the minimum permissions each person needs.
| Permission | Description |
|---|---|
| Read | View projects, scripts, and renders. No changes allowed. |
| Modify / Edit | Edit scripts, characters, and scenes. Cannot trigger AI generation. |
| Run AI | Initiate AI generation tasks. Automatically includes Modify / Edit. |
| Use Credits | Initiate any credit-consuming task. Primary resource control. |
| Billing | Manage subscription, payment methods, and invoices. Cannot manage members or permissions. |
| Owner | Full control: all permissions plus member management and ownership transfer. |
In practice, members are assigned a named role that bundles these permissions:
| Role | Permissions Included |
|---|---|
| Owner | All permissions |
| Admin | All except Billing and Ownership transfer |
| Editor | Modify / Edit, Run AI, Use Credits |
| Viewer | Read only |
The Owner role is assigned to whoever creates the organization. Ownership can be transferred to another member from Organization → Settings → Transfer Ownership — both parties must confirm the transfer.
Inviting Members
- Go to Organization → Members from the Dashboard sidebar
- Click Invite Member
- Enter the member's email address
- Assign a role
- Click Send Invite — the member receives an email with a link to accept
Members must have an ACT3 AI account or create one when accepting the invite. Pending invites appear in the Members panel until accepted or expired.
Removing Members
Admins and Owners can remove members at any time:
- Go to Organization → Members
- Find the member and click Remove
- Confirm removal
Removed members immediately lose access to all organization projects and assets. Their edits and contributions remain in the project version history.
Shared Credit Pool
All organization members draw from a single shared credit pool. This means:
- Credits purchased for the organization are available to all members with credit-usage access
- Owners and Admins can monitor per-user and per-project credit usage
- Owners can set per-member monthly credit limits to prevent any individual from consuming the entire pool — when a member hits their limit, they are prompted to request more from the org owner
View credit usage reports at Organization → Credits.
Belonging to Multiple Organizations
You can create or join as many Organizations as you need. A common setup: one personal organization for your own projects and one for each studio or agency client you work with. Each organization has its own subscription plan, credit pool, and member list. Switch between them using the Organization dropdown in the top navigation.
Shared Asset Library
All organization members with appropriate roles can access:
- Shared Digital Actors and character library — create a digital actor to add one
- Shared sets and environment templates
- Shared reference images and concept art
- Imported scripts and production documents
Assets marked as organization-level are visible to all members. Project-scoped assets are only visible within that project.
Project Access
By default, all organization members with Editor role or above can access all organization projects. Admins can restrict specific projects to named members only:
- Open the project
- Go to Project Settings → Access
- Enable Restricted Access
- Add specific members by name
Billing
An organization has a single billing account and one subscription plan. All members share the plan's features. The Owner manages payment methods, purchases, and subscription changes. Admins can view billing history but cannot change payment methods or cancel the subscription.
If your team needs additional seats beyond your current plan, upgrade from Settings → Plans and Billing. See Organization Settings for all organization-level configuration options.
Collaboration Features
Team members can work on the same project simultaneously. Key collaboration features include:
- Real-time co-editing — Multiple editors see each other's changes in the Editor and Script Editor as they happen
- Inline comments — Reviewers and Editors can leave comments on specific shots, scenes, or script lines
- Content locking — Editors can lock approved scenes or shots to prevent accidental changes
- Version history — All edits are tracked by user ID and visible in the version history panel
See Collaboration and Version Control for full details.
Security
- All members require email verification before access is granted
- Owners and Admins can enable two-factor authentication requirements for the organization
- Audit logs of member changes (invites, removals, role changes) are available in Organization → Audit Log
- Role-Based Access Control (RBAC) is enforced throughout the platform
Best Practices
- Assign roles carefully — give Editor access only to people who need to make changes
- Use Reviewer and Viewer roles for stakeholders, clients, and executives who only need to see progress
- Set credit limits for individual Editors on large teams to prevent unplanned credit consumption
- Use separate project folders for different clients, campaigns, or production phases
- Lock finalized projects to protect master versions from accidental changes
- Review monthly credit usage reports to understand team-wide consumption patterns
Troubleshooting
Member not receiving invite — Check that the email address is correct and ask the member to check their spam folder. Resend from the Members panel.
Member cannot access a project — Verify their role and check whether the project has Restricted Access enabled. Confirm they are part of the correct organization.
Credits not showing for a member — Confirm they are part of the shared credit pool. Viewer and Reviewer roles do not have credit usage access.
Cannot change organization settings — Only Owners can change billing, transfer ownership, or delete the organization. Admins can manage members but not billing.