Collaboration
ACT3 AI is built for team production. Multiple creators, writers, editors, and producers can work on scripts, scenes, shots, and video assembly simultaneously — with live updates, inline comments, and role-based permissions keeping everything organized.
Real-Time Editing
When multiple team members open the same project:
- Changes appear in real time for all active users
- Presence indicators show who is active in each panel
- Edits to scripts and timelines are synchronized instantly
- Conflict resolution prevents simultaneous edits from overwriting each other
Roles and Permissions
Collaboration works through role-based access control at the organization level:
| Role | Access |
|---|---|
| Owner | Full control including billing, credits, and all project settings |
| Admin | Manage members, assign roles, access all content |
| Editor | Create and edit projects, scenes, scripts, and timeline |
| Viewer | Read-only access to projects, scripts, and rendered content |
Assign roles when inviting a team member. Roles can be changed at any time by an admin or owner.
Comments and Annotations
Leave contextual feedback directly on content rather than in separate communication channels:
- Script comments — Click any script line to add a comment
- Timeline comments — Click any point on the timeline to flag a note
- Preview comments — Annotate specific frames in the video preview
Comments are visible to all team members with access. Reply threads keep conversations organized.
Content Locking
Lock approved content to protect it from accidental changes:
- Lock individual shots, scenes, or script sections
- Only owners and admins can unlock content
- Locked content is highlighted with a lock icon in the editor
- Collaborators can still comment on locked content but cannot edit it
Use locking as a signaling system: when a director approves a shot, lock it. When a writer finalizes a script section, lock it. This prevents rework.
Inviting Team Members
- Go to Organization Settings → Members
- Click Invite Member
- Enter the team member's email address
- Select their role
- Click Send Invitation — they receive an email with a secure link
New members gain access as soon as they accept the invitation. Admins can revoke access at any time.
Shared Assets
All team members in an organization share access to:
- The organization's Actor Library
- Shared set configurations
- Project scripts and renders
- Imported B-roll and audio
- Style presets and LUTs
This means a character created by one team member is immediately available to everyone — no need to rebuild or re-share manually.
Shared Credit Pool
Organizations pool credits across the team. Any member can use credits for rendering, and usage is tracked by member and by project in the billing dashboard.
Admins can:
- View credit consumption per user
- View credit consumption per project
- Set usage limits if needed
Workflow Example: Writing Team + Director
A common collaboration pattern:
- Writing team drafts the script in the Script Editor using shared access
- Writers leave inline comments requesting feedback on dialogue
- Director reviews and locks approved script sections
- Editor breaks approved sections into shots and adds camera instructions
- Director previews draft renders and comments on specific shots
- Once shots are approved and locked, editor assembles the final timeline
- Producer reviews the final cut in View-only mode and approves for export
Client and Producer Review Links
Share your work with clients or producers who do not have an ACT3 AI account:
- Go to Project → Share and click Create Review Link
- The link gives the recipient view-only access to your project
- They can watch clips, scrub the timeline, and leave time-stamped comments on specific frames
- Comments appear in your editor with the exact timecode so you can jump directly to the flagged moment
- Review links expire after a configurable time period
No ACT3 AI account is required for the reviewer.
Brand-Lock Controls
Marketing teams can use Brand-Lock Controls to enforce brand standards across all team output:
- Go to Project Settings → Brand Controls or Organization Settings → Brand Controls
- Upload your logo and define your color palette, typography style, and approved visual references
- Lock these brand elements — they cannot be overridden by Editors or Viewers
- Only Owners and Admins can modify locked brand elements
Combined with an organization-level Style Preset, Brand-Lock ensures every video produced by the team matches brand guidelines without requiring manual review of each shot.
Community Discovery Feed
ACT3 AI includes an opt-in Community Discovery Feed where users can showcase their projects for feedback and inspiration.
- Projects are private by default
- To share a project in the feed, enable Community Sharing in your project settings
- Projects go through admin approval before becoming publicly visible
- You can withdraw from the feed at any time
- Sharing a project to the community feed does not affect your IP ownership
Concurrent Editing
Multiple team members can work in the same project simultaneously. ACT3 AI shows who is currently editing each scene with a presence indicator and prevents conflicting changes by locking the section being actively edited by another user. When the editing user moves to a different section, the lock releases automatically.
Best Practices
- Assign clear roles to every team member before sharing a project
- Use comments instead of overwriting other people's work
- Lock content when it reaches final approval status
- Maintain meaningful version names (e.g., "Scene 3 — Director Approved v2")
- Use the version history to track what changed and who changed it
Troubleshooting
Changes not appearing for other team members — Ask the other user to refresh the editor. If the issue persists, check that both users are on the same project version.
User cannot edit a scene — Check their role assignment. Editors can modify content; Viewers cannot.
Conflicting edits — Use content locking earlier in the process to prevent overlapping edits on the same content.
Team member not receiving invitation — Ask them to check their spam folder, or resend from the Members panel.