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Invite Team Members

Goal: Add collaborators to your organization or project and assign the right roles so each person can do their job without accessing things they shouldn't.

ACT3 AI uses an organization model for team access — similar to how GitHub or Figma handle workspaces. Your Organization owns all the projects, credits, and intellectual property created within it. Every person you invite gets a role that defines exactly what they can see and do. Getting roles right from the start prevents both accidental changes and unnecessary access restrictions.

If you are working solo: you can skip this guide until you are ready to share a project with a client, collaborator, or co-producer. Come back when you need to add someone.

Steps​

  1. Open Organization Settings. Click your profile icon in the top-right corner of the app. Select Organization from the dropdown menu. The Organization Settings panel opens, showing your organization's name, plan, billing details, and current member list.

  2. Go to the Members tab. Inside Organization Settings, click the Members tab. You will see a list of all current members with their names, email addresses, roles, and the date they joined.

  3. Click Invite Member. Click the Invite Member button in the top-right corner of the Members panel. An invitation dialog opens.

  4. Enter the invitee's email address. Type the email address of the person you want to add. You can invite multiple people at once by separating email addresses with commas.

  5. Choose a role. Select a role from the Role dropdown. The available roles are:

    • Owner — full control over the organization, billing, members, and all projects. Assign this only to co-founders or lead producers.
    • Billing — can manage payment methods and view invoices, but cannot edit projects or run AI.
    • Run AI — can generate shots and use credits, but cannot change project settings or lock elements.
    • Modify/Edit — can edit scripts, configure shots, block scenes, lock elements, and run AI. The standard role for directors, cinematographers, and writers.
    • Read-Only — can view projects and watch shot previews, but cannot change anything. Use this for clients reviewing progress or stakeholders observing production.

  6. Send the invitation. Click Send Invitation. ACT3 AI sends an email to the invitee with a link to join the organization. The invitee appears in the Members list with a "Pending" badge until they accept.

  7. How the invitee accepts. The invitee receives an email with a Join Organization button. Clicking it opens ACT3 AI in their browser. If they do not have an account yet, they are prompted to create one. Once they log in or create an account, they are automatically added to your organization with the role you assigned.

  8. Change a member's role after they've joined. In the Members tab, find the member whose role you want to change. Click the role label next to their name — it becomes an editable dropdown. Select the new role and click Save. The change takes effect immediately on their next action.

  9. Remove a member. Click the three-dot menu on the right side of the member's row and select Remove Member. A confirmation dialog appears. Click Confirm. The member loses access to all projects in the organization immediately. Any content they created remains owned by the organization.

Tips​

  • Give directors and cinematographers the Modify/Edit role so they can shape shots and lock finished work. Give clients the Read-Only role to share progress cuts without any risk of accidental changes.
  • The Owner role should always have at least two people assigned — a solo owner who loses account access could lock the entire organization out.

Next steps​